C Creighton · Training
Template Making an offer · Hiring

Offer letter staff template

The approved staff offer letter. The bracketed fields are yours to fill; the standard language is not — keep it exactly as written.

Updated June 15, 2026

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The offer call, line by line
What to say (and not say) when you extend a verbal offer — contingencies, at-will language, and the close.

What you may edit

  • [Candidate name], [Position title], [Department]
  • [Salary] and [FTE / schedule]
  • [Anticipated start date] — anticipated, never confirmed until clearance
  • [Reporting manager]

What you may not change

The at-will statement, the contingency language (background check + I-9), and the benefits-eligibility paragraph are standard. If a candidate asks for a change to any of these, route it to HR — do not edit the letter yourself.

Before you send

  • Confirm the salary is within the approved range for the requisition.
  • State clearly that the offer is contingent on a clear background check.
  • Give a deadline to respond, and a name to reply to.